Employee Onboarding — Kleinberg Electric, Inc.

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New employees

Enter your access code

Whoever hired you will have given you a code. Enter it to open your onboarding paperwork.

Access code

Capital letters don’t matter.

Don’t have a code? If Kleinberg Electric has hired you, ask for your own link here — somebody at the office will check and email it to you. Or email hr@kleinbergelectric.net.

Link problem

This link can’t be opened

Your onboarding paperwork is only available through a personal link sent to you by the Kleinberg Electric office. Links work once, and expire.

If Kleinberg Electric has hired you and you don’t have a link, ask for one here. Somebody at the office will check and email it to you.

You can also email hr@kleinbergelectric.net.

Before you start

Welcome to Kleinberg Electric

Your whole onboarding packet, from one set of questions. Type your name, address and Social Security number once instead of on every form. It takes about 15 minutes.

What happens to your information. Your answers stay in your own browser while you work. Only at the very end, when you press Submit, is the finished packet sent to the Kleinberg Electric office over an encrypted connection. It is stored encrypted, and only office staff with their own login can open it.

You’ll be able to download your own copy on the last screen. Save it — it’s your record.

Have these handy:

Your Social Security number
Your bank’s routing and account numbers, plus a voided check (or bank document), for direct deposit
Your union card number and local, if you’re a member
Your I-9 identity documents — passport, or driver’s license and Social Security card. See the full list

One thing still has to happen in person. Federal law requires an authorized Kleinberg representative to physically examine your original I-9 documents. You fill in the details here; someone checks them against the originals and signs for it. Bring your documents with you.

I agree to complete and sign these forms electronically. I understand my drawn signature is legally binding, the same as signing on paper, and that I may request paper forms from the office instead. *

Step 1 of 10

Your personal information

This flows onto every form in your packet. Use your full legal name exactly as it appears on your Social Security card.

First name *

Last name *

Middle initial (optional)

Other last names used (optional)

Required on the I-9 if you’ve used another last name.

Social Security number *

Date of birth *

Street address *

Apartment / unit (optional)

City *

State *

ZIP code *

Email address *

Phone number *

Step 2 of 10

Job and emergency contact

If you’re unsure of your exact title or start date, give your best answer — the office will confirm it.

Job title *

Start date *

Your rate of pay *

The figure you were offered. The office will confirm it.

Per *

Emergency contact name *

Relationship *

Emergency contact phone *

Biographical information

As a contractor on public projects, Kleinberg Electric reports workforce demographics in aggregate for equal-opportunity purposes. Your answer has no bearing on your job, your pay or how you are treated.

Gender *

Male Female

Ethnicity *

Hispanic Black White Asian or Pacific Islander Alaskan Native / Native American

Step 3 of 10

Union membership

Kleinberg Electric works with Local 3 IBEW. If you’re not a member, choose “No” — the union forms are still included in your packet, left blank for the office.

No — I am not a union member Yes — I am a union member Applied / pending — my membership isn’t active yet

Local number *

Union card number *

Union classification *

Step 4 of 10 · Form I-9

Employment eligibility

This is Section 1 of USCIS Form I-9. Federal law requires it on or before your first day of work.

You choose which documents to show. See the official list of acceptable documents — one from List A, or one from List B plus one from List C. Kleinberg Electric cannot tell you which documents to present, or ask for anything beyond what the I-9 requires. Treating employees differently based on citizenship or national origin is illegal.

I attest, under penalty of perjury, that I am: *

1. A citizen of the United States 2. A noncitizen national of the United States 3. A lawful permanent resident 4. An alien authorized to work

USCIS number or Alien Registration Number *

Authorized to work until (leave blank if none)

Provide one of the following: *

USCIS / A-Number Form I-94 admission number Foreign passport number

Document number *

Country of issuance *

I am aware that federal law provides for imprisonment and/or fines for false statements, or the use of false documents, in connection with the completion of this form.

I attest, under penalty of perjury, that the information above — including my selection of the box attesting to my citizenship or immigration status — is true and correct. *

Your identity documents

Section 2 of the I-9 is completed by Kleinberg Electric, not by you — somebody has to look at your original documents in person and sign for having seen them. Typing the details here now just saves them copying from your documents while you wait.

Bring the originals either way. Photocopies and photos are not accepted for this. See what counts.

One List A document — e.g. a US passport, or a permanent resident card One List B and one List C document — e.g. a driver’s license plus a Social Security card I’ll do this at the office — skip it and bring your documents

Document title *

Issuing authority *

Document number *

Expiration date (if it has one)

List B — proves who you are

Document title *

Issuing authority *

Document number *

Expiration date (if it has one)

List C — proves you may work

Document title *

Issuing authority *

Document number *

Expiration date (if it has one)

Step 5 of 10 · IRS Form W-4

Federal tax withholding

This tells us how much federal income tax to hold back from each paycheck. If you’re not sure, the simplest correct answer is to pick your filing status and leave the rest blank.

Filing status *

Single, or married filing separately Married filing jointly, or qualifying surviving spouse Head of household — only if you’re unmarried and pay more than half the cost of keeping up a home

Steps 2–4 are optional. Skip them unless one applies to you. The IRS estimator at irs.gov/W4App gives the most accurate numbers.

Step 2: I hold two jobs total, or I’m married filing jointly and my spouse also works — and there are only two jobs between us. Check the same box on the W-4 for the other job.

Step 3: Dependents — only if your total income will be $200,000 or less ($400,000 if married filing jointly)

Qualifying children under 17

Counted at $2,200 each.

Other dependents

Counted at $500 each.

Step 4: Other adjustments (optional)

(a) Other income, per year

Interest, dividends, retirement income.

(b) Deductions beyond the standard deduction

I claim exemption from withholding. I had no federal income tax liability last year and expect none this year. Rare — leave unchecked unless you are certain.

Under penalties of perjury, I declare that this certificate, to the best of my knowledge and belief, is true, correct and complete.

I have read and agree to the declaration above. *

Step 6 of 10 · Form IT-2104

New York State tax withholding

New York’s version of the W-4. It also covers New York City and Yonkers tax.

Filing status *

Single, or head of household Married Married, but withhold at the higher single rate

If you’re married but legally separated, choose “Single or head of household.”

Are you a resident of New York City? Includes the Bronx, Brooklyn, Manhattan, Queens and Staten Island. *

Yes No

Are you a resident of Yonkers? *

Yes No

Allowances. If you’re single with one job and no dependents, enter 0 on both lines — that’s what New York recommends. Anything more complicated uses the worksheet in the IT-2104 instructions at tax.ny.gov.

Line 1 — NY State allowances *

Line 2 — New York City allowances *

Enter 0 if you’re not a NYC resident.

Line 3 — extra NY State withholding (optional)

Line 4 — extra NYC withholding (optional)

Line 5 — extra Yonkers withholding (optional)

A penalty of $500 may be imposed for any false statement you make that decreases the amount of money withheld from your wages. You may also be subject to criminal penalties.

I certify that I am entitled to the number of withholding allowances claimed on this certificate. *

Step 7 of 10 · ACH Direct Deposit

How you get paid

Set up direct deposit — your pay goes straight into your bank account Manual check — you collect a paper check

You must attach a voided check, or a bank document showing your routing and account numbers. Many banks no longer issue chequebooks — a bank letter, or a statement showing both numbers, works just as well.

Voided check or bank document *

On a phone, this offers your camera — photograph the check where it sits. JPEG, PNG, HEIC or PDF, up to 10 MB.

Account type *

ABA / routing number *

The leftmost 9-digit number on the bottom of your check.

Account number *

Bank name *

Bank address (optional)

I authorize Kleinberg Electric, Inc. to deposit my pay into this account and to correct any deposit made in error, and I consent to receiving pay stubs and payroll notices electronically by email. *

Step 8 of 10 · Deferred Salary Plan

Retirement savings

The Deferred Salary Plan is run by the Joint Industry Board of the Electrical Industry. You can change this later at any time.

Local 3 members contribute at least 1%. That minimum is set by the union, not by Kleinberg Electric. Enter 1 or more — you can put in more than the minimum, and you can change it whenever you like.

401(k) — before tax. Money comes out before taxes; you pay tax when you withdraw it in retirement.

Percentage of pay (1–100, whole numbers)

…or a fixed dollar amount

Roth 401(k) — after tax. Money comes out after taxes; qualified withdrawals in retirement are tax free.

Percentage of pay (1–100, whole numbers)

…or a fixed dollar amount

Contributions continue until you increase, decrease or stop them. The combined limit on Roth and before-tax contributions is 100% of your eligible compensation or the IRS limit, whichever is less. Amounts are subject to adjustment under IRS regulations.

Step 9 of 10 · Employee Certification

Company policies

By signing the Employee Certification you confirm you’ve received and read a copy of each policy below. Every one of them opens here — read, download or print any of them, now or later.

Kleinberg Electric, Inc. D/M/WBE Policy
Contractor and Subcontractor Disclosure Obligations Under Public Authorities Law 1269-G (Reporting of Fraud and Protections for Reporting Fraud)
Equal Employment Opportunity Policy
Statement of Non-Discrimination
Policy Against Sexual Harassment
Alcohol & Drug Policy
Absenteeism and Tardiness Policy
Safety — three documents: KEI Safety and Loss Prevention Program, Electrical Contractor Safety Program (NECA), and Portable Ladder Safety
Codes of ethics — two documents: Port Authority Vendors (PANY&NJ) and Vendor Code of Ethics (MTA)
Distracted Driving Policy

Each one opens in a new tab. Nothing you do here is lost.

I have read and received a copy of each of the ten policies listed above. *

Payroll deduction authorization

This authorizes Kleinberg Electric to withhold and remit to the Joint Industry Board of the Electrical Industry, or another authorized entity, the amounts that apply to you: Deferred Salary Plan contributions and loan repayments; Educational and Cultural Trust Fund student loan repayments; Local Union No. 3 IBEW working assessments; Elektra Federal Credit Union amounts; COPE; Electrical Workers Death Benefit Society dues; NY Paid Family Leave; and other voluntary deductions allowed under the collective bargaining agreement.

This authorization stays in effect while you are employed, until you revoke it in writing to both your employer and Local Union No. 3.

I authorize the payroll deductions described above. Leave unchecked if you are not a union member — the form is included blank.

Step 10 of 10

Sign your packet

Sign once. Your signature is applied to every form in the packet, exactly as if you had signed each page by hand.

Type your full legal name *

This must match the name you entered in Step 1.

Draw your signature * — use your finger on a phone or tablet, or your mouse on a computer.

Not signed yet

Date *

By signing you certify that everything you entered is true and complete to the best of your knowledge, and you adopt this signature on every form in this packet.

Last look

Review before you submit

Check everything below. When it looks right, submit it to the Kleinberg Electric office.

✓

Your paperwork is submitted

You’re not quite finished. Bring your original I-9 identity documents to the Kleinberg Electric office. An authorized representative must examine them in person and sign Section 2 within three business days of your first day.

Keep your downloaded copy somewhere safe. It contains your Social Security number and, if you set up direct deposit, your bank details.